Office Management Assistant – All genders – Fixed term contract – 1 year – Oporto – Hybrid

WHO ARE WE?

BNP PARIBAS CARDIF, the Insurer for a Changing World.  

We are the world leader in the creditor insurance market with strong positions in savings and protection insurance in more than 30 countries all around the world. 

European Service Center – Cardif Support, European Platform of Services with a diversity of processes aiming to bring excellence to our Internal Clients, being part of BNP Paribas Cardif, is an organization dedicated to providing other BNP Paribas Cardif entities with a diversity of processes and services connected to insurance activity. We aim to bring excellence to our internal clients, ensuring highest levels of efficiency and reliability. With over 480 employees and 6 working languages, we are a multicultural and a diverse team, operating in Porto and Lisbon, Portugal. 

We are currently looking for an Office Management Assistant  -All Genders- Fixed term contract – 1 year -– Porto – Hybrid

BE PART OF OUR DYNAMIC OFFICE MANAGEMENT TEAM  

Office Management  team has as primary purpose to ensure an appropriate , safe, confortable and efficient working environment. 

YOUR FUTURE MISSION IN THE OFFICE MANAGEMENT TEAM  

The Office Management Assistant helps oversee and manage the day-to-day operations of a building or facility. Although the responsibilities of the office management assistant may vary depending upon the organization, there are some common duties. Office Management assistants helps and answer all colleagues’ requests, handle building maintenance, deal with the SST rules and, the most important of all, focus on the company values and its greater richness: Cardif’s people.

Main Functions:

• Reception desk (receiving/forwarding visitors, suppliers, goods, phone calls…) 
• Management and overseeing of building maintenance activities and works; 
• Management of health and safety at work legal requirements;
• Contribute to reduce risks and incidents; 
• Manage accesses (smartcard creation/removal, employees, suppliers, visitors);
• Procurement for goods and services: assess the market, compare costs and conditions to facilitate decision; 
• Manage orders to suppliers and follow up; 
• IT Procurement (RFP and contracts management); 
•  Procurement (management of local RFP and contracts management); 
• Manage orders and keep purchase records; 
• Invoice validation; 
• Ensure tidiness, cleanness and products replacement of/in the work spaces (coffee corners, meeting rooms, print corners etc…) ;
• Manage travel bookings;
• Organization of events and caterings;
• Write and update procedures; 
•  Issuance of internal communications; 
• Organize /create /update digital folders, maps and reports;
• Archives;

AS OUR NEW OFFICE MANAGEMENT ASSISTANT, YOU MUST HAVE: 

• Bachelor’s degree ;
• 6 months of experience in a similar role;
• Very good level of English;
• Digital advanced skills: Microsoft Word, Excel, Power Point and Teams;
• Detail oriented and proactivity 
• Ability to handle several tasks simultaneously and effectively; 
• Ability to plan work ahead and prioritize workload; 
• Ability to follow specific instructions and procedures; 
• Good listening and questioning ability; 
• Aim to deliver very high quality results; 
• Good intercommunication skills – oral and written; 
• Good interpersonal relationship; 
• Good capacity of managing stressful situations; 
• Strive to improve the quality of his/her responsibility; 
• Strive continuously for customer satisfaction; 
• Discretion and confidentiality; 
• Negotiation abilities; 
• Team player; 
• Able to work on a flexible schedule.

WHAT DO WE OFFER 

Besides our attractive salary, you will benefit:

• Meal allowance
• Transportation allowance
• Child allowance
• Private Health Insurance including spouse and descendants, Life Insurance, Travel Insurance
• Hybrid working mode – a balance between office days to reinforce commitment, creativity and human links, and homeworking days for flexibility of the employees 
• Continuous development and career growth opportunities on a local and global level
• And much more…

The work environment is important!

• Benefit from our modern amenities, including zen and creative rooms amongst others, many discounts from our group platform, free language courses, doctor on-site & remote and diverse company events,
• Work in a multicultural environment with multiple nationalities,
• Be part of a people care company with a strong & continuous growth investing in its employees through training and career opportunities.

Our commitments to you

• Diversity and Inclusion commitment

BNP Paribas Cardif is an equal opportunity employer and proud to provide equal employment opportunity to all job seekers. We are actively committed to ensuring that no individual is discriminated against on the grounds of age, disability, gender reassignment, marriage or civil partnership status, pregnancy and maternity/paternity, race, religion or belief, sex or sexual orientation. Equity and diversity are at the core of our recruitment policy because we believe that they foster creativity and efficiency, which in turn increase performance and productivity. We strive to reflect the society we live in, while keeping with the image of our clients.

• Commitment towards work/life balance

At BNP Paribas Cardif we care about our employees wellbeing and promote a culture of good integration between work and rest. We believe our employees have rich personal lives outside of work, being fundamental to be disconnected from work to recharge both physically and mentally. Only through this balance we may all be at our best while working.

• Remote Working Conditions

At BNP Paribas Cardif, we embrace a Smart Working framework based on trust, autonomy and collaboration. Within this framework, eligible employees can benefit from flexible remote working modalities adapted to our hybrid working environment. 

If your profile and motivations match our needs and you feel motivated to join our company, do not hesitate in sending us you application. 

We will be delighted to consider you for this position.

Please note that only applications submitted with CV, Cover letter & Certificate of Studies will be considered and move forward in the application process.